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Online name reservation and registration is now available at www.nsbr.ca
To use paper forms:
- Find the right form by reading the short explanation below, or by
using the "more info" links for detailed information.
- Download by clicking on the name of the form.
- Complete the form.
- Print the form.
- Return the form to your nearest Access
Nova Scotia Centre or the address at the bottom of the form.
Please note: These forms are in Portable
Document Format (PDF), which uses the Adobe Acrobat Reader. If you do
not have the Reader, you can download the program free of charge.  |
| Reserving
a Business Name |
| 1. |
Reserving
a business Name: Overview and instructions. |
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| 2. |
Name
Reservation Request: Request a name and search to make sure the
name is available for your use. |
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Business Name,
Sole Proprietorship, or Partnership
Although many of these use the term "Partnership," you can use
them for Sole Proprietorships and Business Names too. (Remember: A Sole
Proprietorship is a "Partnership of one") Please check the definition
to ensure it's appropriate for your business. |
| 1. |
Application
for Registration of a Business Name, Sole Proprietorship or Partnership
in Nova Scotia: To register any Partnership, including a Sole Proprietorship
or Business Name. |
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| 2. |
Change
of Address: Notify the Registrar of any address change for: 1) the
business (Civic or mailing); 2) any partnership members; 3) the owner(s)
place(s) of residence. |
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| 3. |
Appointment
of Recognized Agent: Appoint or change your recognized agent or
the agent's address. |
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| 4. |
Notice
of Change in the Proprietor or Partners using a Business Name registered
in Nova Scotia Partnership: Change the partners in any Partnership. |
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| 5. |
Change
of Business Name: Change the name of a Sole Proprietorship, Partnership,
or Business Name. |
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| 6. |
Dissolution
of Partnership: When a partnership dissolves, either all
partners must sign or any one partner can have the form sworn and
notarized. |
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| 7. |
Request
for Revocation: Notify the Register that business operations in
Nova Scotia ceased and to revoke the registration. |
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| 8. |
Statement
to be Used for Registration of a Business Name for a Society: Register
a business name owned by a Society. |
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Co-operative
A co-operative is a user-owned and user-controlled business with a minimum
of three founding members. It can be either for-profit or non-profit. It
is a separate legal entity from the members so that liability is limited
to the amount a member contributes to or invests in the co-operative.
Use the Co-operative Update Form to make changes (address, directors, etc.)
at any time. |
| 1. |
Annual
Renewal |
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| 2. |
Co-operative
Update |
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| 3. |
Evictions
from a Housing Cooperative |
| 4. |
Fee
Schedule |
| 5. |
Financial
Reports |
| 6. |
Registration Documents |
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Step 1 Name
Reservation Form |
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Step 2 For
Profit Articles of Incorporation and By-Laws |
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Non
Profit Articles of Incorporation and By-Laws |
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| 7. |
Special Resolution |
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a) By-law
and or other Changes |
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b) Change
of Name |
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c) Windup
Package |
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Society
Societies are non-profit groups that use democratic principles to achieve their objects. This is the most common way to incorporate a non-profit group. However, non-profit businesses should consider incorporating as a non-profit co-operative. Forms for co-operatives are immediately above. |
| 1. |
Incorporating a Society |
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a. Overview
and Instructions |
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b. Step 1 Name
Reservation Form |
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c. Step 2 Incorporation
Package |
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| 2. |
Update Forms |
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a. Directors
and Officers: Change your Society’s list of directors |
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b. Recognized
Agent: Change your Society's recognized agent or change the
agent's address
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c. Registered
Office: Change the civic address of your Society's registered
office
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d. Special
Resolutions: This certificate must accompany all special
resolutions
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i. By-laws
Update |
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ii. Memorandum
of Association Update |
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iii. Wind-up
Package: Includes all forms required to wind-up a Society
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Limited
Company
We recommend that you see your lawyer to arrange incorporation in Nova Scotia.
Some, but not all, necessary forms are available below: |
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| 1. |
Statutory
Declaration: A sworn statement signed by your legal representative
or by the person who signed the documents used to form your company (memorandum
and articles of association). This form verifies the accuracy of those
documents, and verifies that they comply with the Companies Act. |
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| 2. |
Notice
of Registered Office: Submit or change the civic address of your
companys registered office. |
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| 3. |
Notice
of Officers and Directors for an Incorporated Company: Submit or
change your companys list of directors and officers. |
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| 4. |
Appointment
of Recognized Agent: Appoint or change your companys recognized
agent or to change the agent's address. |
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| 5. |
Special
Resolution - Name Change: Change the name of your limited company. |
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Extra-Provincial Limited Company
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| 1. |
Statement of Extra Provincial Registration: (3 forms) For corporations
who are incorporated outside of Nova Scotia or New Brunswick and who wish
to engage in business in Nova Scotia.
Part
1 | Part
2 | Part
3 |
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| 2. |
Appointment
of Recognized Agent: File or update information relating to a corporation's
Recognized Agent. Any corporation holding a certificate of registration
must have a recognized agent living in Nova Scotia. |
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Please note: These forms are in Portable Document Format
(PDF), which uses the Adobe® Acrobat® Reader. If you do not have
the Reader, you can download
the program free of charge. |
