| Tutorials FAQs Becoming an Scanning & E-submission
E-submitter Technical Information Financial Process
Voluntary E-submission was implemented province-wide in Nova Scotia in April 2006 for land titles transfers, mortgages and releases, which made up 70 per cent of all documents. After two years of enhancing the system and consulting with authorized lawyers on their needs and system functionality for E-submission implementation, we are now able to submit over 95 per cent of all documents.
Mandatory E-submission applies only to all documents where the E-submission functionality exists. All authorized lawyers must E-submit any transaction they are doing on behalf of a client and which is supported by the system. Where the functionality does not exist to submit a particular document electronically, it will continue to be submitted on paper.
NSBS Trust Account Instructions
Scanning Best Practices
E-sub Brochure
E-submission Tutorial
We have had many requests to update the E-submission tutorials to include recent new E-submission functionality. All tutorials are being updated to reflect enhancements over the past year and new tutorials are available for Form 44, 46 and 47. These are now available by clicking here to access the E-Submission Tutorials.
Frequently Asked Questions on E-Submission
Q. How do I find out what equipment and technical specs are required for scanning and
E-submission?
You should contact an office equipment supplier to request information on scanners if you do not already have one. Other law firms in your area who are already E-submitting may be able to help you with some questions. Basic technical specs will be posted on the E-submission web page, but law firms need to investigate their particular office needs. The E-submission training will cover some technical information on scanning, such as creating the PDF and achieving smaller file sizes, but do not wait until the training to make all of your decisions on office processes and set-up or what scanner to purchase.
Q. How do I find out about setting up the separate Trust Account for E-submission?
To find out the rules and procedures for setting up the trust account, contact the Nova Scotia Barristers' Society. If your questions are about how to do the paper work to authorize Service Nova Scotia and Municipal Relations to debit the second trust account during the E-submission process (to pay for registration fees and deed transfer tax), visit our E-submission web page at
www.gov.ns.ca/snsmr/property/e-submission and scroll down to How do I become an
E-submitter?
Q. What are the benefits of E-submission?
E-submission allows you to:
submit to any county from any county
eliminate gaps in searches
make registrations faster, safer, and easier
reduce form errors through error and warning checking
pre-populate forms with existing data
close files much more quickly including registration confirmation
know immediately about rejected documents
view documents online after the first step of the document process
Q. Is my firm already set up for E-submission? If not, how long does it take to do so?
Many lawyers are set up for E-submission. If you are not, scroll down to How do I become an E-submitter?
The process to sign up online is simple and quick. Please allow for up to two weeks while your information is entered into the system.
Q. Who must E-submit?
All authorized lawyers must E-submit any transaction they are doing on behalf of a client and which is supported by the system; this includes all land titles registrations, recordings, cancellations of recordings and traditional registry of deeds documents.
Q. What documents must be E-submitted?
You will be required to submit electronically whenever possible. This includes E-submitting, among others:
Land Titles ownership transfers and related interests (Form E-24)
Mortgages and most other recorded interests ( Form E-26)
Releases and most other documents that remove recorded interests (Form E-27)
Traditional Registry Documents on Form E-44
Judgement document with Forms E-46 and E-47
For a detailed list of E-submittable LR documents, click here.
For a detailed list of E-submittable ROD documents, click here.
Q. What documents are exempt from mandatory E-submission?
Currently, about five per cent of documents cannot be submitted electronically. These include, among others,
Form 45
Form 49
some complex scenarios on Form 24
Also, due to system constraints, any document over 6 MB in size, such as large mortgage documents, must continue to be submitted in paper.
You will receive a complete list of the documents that can and cannot be submitted. This will change over time as more functionality is added to the system.
Q. I don't have high speed internet. Do I still have to submit electronically?
If a document can be E-submitted, but high speed internet is not available at the law firm or lawyer's principal place of work (there is no high speed internet service provided in the area), the lawyer can submit a written request to the Registrar General to continue submitting all documents on paper. Please refer to Land Registration Administration Regulation 6(1A).
Q. How many people participate in E-submission?
Currently, about 74 per cent of all documents are being E-submitted voluntarily. This totals about 150,000 documents a year submitted by over 500 lawyers.
How do I become an E-submitter?
Step 1 - Print the Pre-authorized Debit Agreement and Authorized Lawyer agreement.
Step 2 -Complete the Pre-Authorized Debit agreement using your firm's trust account and the Authorized Lawyer agreement.
Note: Please make sure you complete the Pre-Authorized Debit agreement as well as attach a void cheque for the SNSMR trust account; if a cheque is not available please submit a signed letter from the bank that confirms the account information. Also:
- If your firm already has lawyers E-submitting and you are using the same SNSMR trust account, please note this on the PAD agreement.
- Lawyers would have completed an Authorized Lawyer Agreement when they first became authorized, but they must complete a new one as this agreement permits the lawyer to E-submit documents and replaces the original agreement.
Step 3 - Submit the forms to Property Online:
By fax: (902) 424-0639
By mail: Property Online
PO Box 2521
1505 Barrington Street
Halifax, NS B3J 2Y3
Step 4 - Install the PureEdge viewer on your computer if you do not already have it installed.
Step 5 - Wait approximately 10 business days and you will notice the e-submission link appear in your worksheet. You may now begin e-submission!
If you have any questions as you are preparing to submit the information for the SNSMR trust account or the Authorized Lawyer Agreement, please contact Angela Bolton at 424-5619.
Note: Processes at the Land Programs head office as well as at Department of Finance can take up to two weeks to complete after the agreements are received.
PureEdge Viewer for Electronic Forms
To view and submit electronic forms for land registration in Property Online, you need to install the PureEdge Viewer on your computer. The PureEdge Viewer is similar to the Adobe Reader plug-in and allows you to view PureEdge forms in your web browser.
Installation Instructions
1. Click here to download the PureEdge Viewer to your computer.
2. Save the installation file to a folder on your PC where you can easily find it, like your Desktop.
3. Open the folder where you saved the file and double-click the PEViewer620.exe file.
4. Follow the instructions to complete the installation.
Click here to view the User's Guide for the PureEdge Viewer. Please note that some viewer features described in the User's Guide are not available in the Land Registration electronic forms.
The information on this site is updated regularly to provide users with the most current procedures and policies. Those working in the land registration system should check this site regularly. |
