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STAR 6.0: Standard for Administrative Records

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Government of Nova Scotia
STAR: Standard for Administrative Records
Version 6.0

Human Resource Management

Human Resource Management

4550

Payroll Deductions

4550

Records documenting payroll deductions. Used for calculating, tracking and reporting various deductions from an employee's pay. Includes summary information relating to benefits and deductions for employees such as dates of service, types of benefits (e.g., employment insurance plans, medical insurance plans, long-term disability plans, employee pension plans), records of beneficiaries, optional payroll deductions (e.g., such as Canada Savings Bonds, charity contributions), and benefit summary reports. Also includes information relating to the Canada Pension Plan, employment insurance, and income tax deductions. Examples: correspondence, remittance information, summary employee benefit statements.

For time sheets see 4570, Human Resource Management, Payroll Processing.

4550   Payroll Deductions ACT SA DIS
01   General FY + 1 0 D
20   Payroll Deductions Subject Files SO + 0 0 D
40   Payroll Deductions Case Files SO + 1 0 D
42   Payroll Deductions by Agency Case Files SO + 1 60 D
SO Definitions: - 20  no longer required
- 40  deductions processed and fiscal review cycle completed
- 42  deductions processed and fiscal review cycle completed



Secondary Scope Notes

4550-01 General    FY + 1 / 0 / D

Records relating to the primary as a whole. Used for records which cannot be classified in any existing secondary.

OPR:


4550-20 Payroll Deductions Subject Files    SO + 0 / 0 / D
SO Definitions: no longer required

Information on specific subjects relating to payroll deductions. Used for reference purposes.

OPR:


4550-40 Payroll Deductions Case Files    SO + 1 / 0 / D
SO Definitions: deductions processed and fiscal review cycle completed

Records documenting payroll deductions. Used for calculating and tracking various deductions from an employee's pay processed and controlled under the HRMS and SAP/HR system module. Includes summary information relating to benefits and deductions for employees such as dates of service, types of benefits (e.g., employment insurance plans, medical insurance plans, long-term disability plans, employee pension plans), records of beneficiaries, optional payroll deductions, and benefit summary reports. Also includes supporting documentation used to make changes in an employee's pay. Examples: correspondence, summary of employee benefit statement.

OPR:


4550-42 Payroll Deductions by Agency Case Files    SO + 1 / 60 / D
SO Definitions: deductions processed and fiscal review cycle completed

Records documenting payroll deductions. Used for the calculating and tracking various deductions from an employee's pay not processed and controlled under the HRMS and SAP/HR system module. Includes summary information relating to benefits and deductions for employees such as dates of service, types of benefits (e.g., employment insurance plans, medical insurance plans, long-term disability plans, employee pension plans), records of beneficiaries, optional payroll deductions, and benefit summary reports. Also includes supporting documentation used to make changes in an employee's pay. Examples: correspondence, summary of employee benefit statement.

OPR:





ACT: Active (Department/Agency)
AR: Archival Appraisal
CY: End of Calendar Year 		D: Destroy
DIS: Disposition
DP: Disposition Plan 		FY: End of Fiscal Year
OPR: Office of Primary Responsibility
 SA: Semi-Active (Records Centre)
SO: Superseded/Obsolete


| STAR 6.0 | Foreword | How to Use STAR | Main Groups | Index | Concordance | STAR PDF |

2006-10-16



url: http://www.gov.ns.ca/nsarm/star/primary.asp?PRIM=4550