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Rules of Procedure for the Hearing of Applications by the Nova Scotia Building Advisory Committee

MADE PURSUANT TO SECTION 15(4) OF THE BUILDING CODE ACT S.N.S., 1986, C.3

• Interpretation
• Application
• Committee Composition
• Form And Filing Of Application
• Selection Of Procedure
• Written Submissions
• Oral Submissions
• Written And Oral Submissions
• Abandonment Of Application
• Procedure At Hearing
• Adjournments
• View
• Experts
• Decisions Of The Committee
• Changes To Rules

Interpretation

1. These are Rules of Procedure made by the Nova Scotia Building Advisory Committee (hereinafter referred to as "the Committee") in accordance with Section 15(4) of the Building Code Act (hereinafter referred to as "the Act").

2. In these Rules:

• "Applicant" means the owner of a building or the owner’s agent referred to in Section 15 of the Act and includes the Applicant’s counsel, designate, or representative.
• "Chairman" means the Chairman of the Committee designated by the Minister under Section 13(5) of the Act, or in his/her absence, either the Vice-Chairman or any Committee member designated by the Chairman to preside at the consideration of an Application for a ruling on a dispute.
• "Executive Secretary" means the Executive Secretary to the Nova Scotia Building Code Advisory Committee, appointed by the Minister of Municipal Affairs.
• "Hearing" means a hearing before the Committee for the purpose of obtaining a ruling on the subject matter of a dispute as provided in Section 15 of the Act, and also includes any reconvening and continuation of a hearing by the Committee.
• "Inspector" means the Building Inspector appointed in accordance with Section 5 of the Act.

Application

3. An Application to the Committee under Section 15 of the Building Code Act shall be filed with the Committee in the manner prescribed by these Rules.

Committee Composition

4. The Chairman shall designate those members of the Committee who will consider an Application for a ruling on the subject matter of a dispute.

Form And Filing Of Application

5.(1) An Application is commenced by filing a written Application with the Committee at the following addresses:

Location of Office

Executive Secretary
Nova Scotia Building Advisory Committee
5th Floor, 5151 Terminal Road
Halifax, NS
B3J 1A1

Mailing Address

Executive Secretary
Nova Scotia Building Advisory Committee
PO Box 697
Halifax, NS
B3J 2T8

(2) An Application is deemed to have been filed with the Committee when it is received by the Executive Secretary.

(3) An Application shall:

• be in writing, and signed by the applicant;
• be in the form prescribed by the Committee from time to time or in similar form;
• contain a copy of any written order or decision of the Inspector which is the subject of the appeal;
• describe with particularity the Applicant’s position on the subject of the appeal;
• contain the name and address of the Applicant together with the name and the address of the person to whom Notice of Hearing and Notice of Decision are to be given, if other than the Applicant;
• contain any other relevant documentation or information which the Applicant believes the Committee should consider; and,
• be provided to the Inspector together with any other material filed with the Committee.

Selection Of Procedure

6.(1) The parties may agree that the procedure to be followed in resolving a dispute will be by written submissions, oral submissions, or a combination of written and oral submissions, but if the parties do not agree, the Committee will select the procedure which it believes will best permit the resolution of the dispute in the shortest practical time.

(2) If the parties have not notified the Committee, in writing, within seven (7) calendar days from the date the Application was filed of the procedure they have agreed upon, they will be deemed not to have agreed upon a procedure and the Committee will select a procedure and notify the parties of the procedure that will be followed.

Written Submissions

7. If the procedure is by written submissions:

• The Inspector shall file with the Committee a written Reply to the Application, and forthwith provide a copy of the Reply to the Applicant, within seven (7) calendar days of the date a copy of the Application was received by the Inspector.
• A Reply is deemed to have been filed with the Committee when it is received in the office of the Executive Secretary.
• The Inspector’s Reply shall be in the form prescribed by the Committee from time to time, and shall include any relevant information or documentation which the Inspector believes the Committee should consider.
• If the Applicant considers it necessary to respond to the Reply, he/she shall so notify the Executive Secretary and shall file such response by giving the response to the Executive Secretary within seven (7) calendar days from the date the Reply was filed.
• If the Committee requests any additional information from the Applicant or the Inspector, the Applicant or Inspector, as the case may be, shall file such information by giving the information to the Executive Secretary within seven (7) calendar days from the date he/she received the request.

Oral Submissions

8. If the procedure is by oral submissions:

• The Chairman shall determine a time, place and date for hearing oral submissions and shall notify the parties and such other persons as the Committee deems necessary.
• The Committee shall hear submissions from the Applicant, the Inspector, and any other persons the Committee believes will assist in resolving the dispute.

Written And Oral Submissions

9. If the procedure is by written and oral submissions:

• The procedure set out in Rules 7 and 8 shall be followed.
• After hearing from the parties, the Committee may request additional written submissions from the parties if it is of the opinion that such submissions would assist in resolving the dispute, and such submissions shall be filed with the Committee by giving such submissions to the Executive Secretary within seven (7) calendar days from the hearing, or such other period of extended time specified by the Chairman.

Abandonment Of Application

10. Upon written inquiry by the Committee forwarded to an Applicant, by registered mail, concerning the Applicant’s intention to proceed with an Application, unless a written reply is received by the Committee from the Applicant within thirty (30) calendar days from the date of the inquiry, the Committee may decide that the Application has been abandoned and shall forward to the Applicant a letter informing him/her of the Committee’s decision.

Procedure At Hearing

11. The Chairman shall determine the order in which evidence and arguments shall be presented at the hearing.

12. The Committee may examine witnesses on oath or affirmation.

13. The Chairman shall allow the Applicant and the Inspector a reasonable opportunity to state his/her position, and provide to the Committee relevant evidence.

14. If either the Inspector or the Applicant neglects, fails or refuses to attend the hearing, the Committee may proceed with the hearing and make a decision.

15. The Committee shall where possible and practical conduct the hearing in an informal manner, and shall not be required to adhere to the rules of evidence applicable to a court of civil or criminal jurisdiction.

16. The Committee is not required to keep any written or mechanical record of oral evidence arguments given at any hearing.

Adjournments

17. The Committee may adjourn a hearing, and shall reconvene any adjourned hearing at such time and at such place which the Committee considers to be appropriate upon reasonable notice to those parties to the Application before the Committee.

View

18. The Committee may view the site or project which gave rise to the dispute.

Experts

19. The Committee may seek advice from such experts in the matter under consideration as it may deem advisable, and may prescribe a time limit for the preparation and presentation of such advice, and shall provide to the parties a copy of any report prepared by such experts and give the parties an opportunity to respond to the report.

Decisions Of The Committee

20.(1) At the conclusion of a hearing, the Committee may give an oral decision or reserve its decision.

(2) The Committee’s oral or reserved decision shall be put in writing, shall provide reasons for the decision, and shall be provided to the parties within a reasonable period of time not exceeding sixty (60) calendar days of the completion of the hearing.

(3) The decision shall be signed by the Committee member who chaired the hearing or, in his absence, by a member of the Committee who heard the appeal and who participated in the decision.

(4) The Executive Secretary shall keep a copy of each decision rendered by the Committee.

Changes To Rules

21. The Committee may, pursuant to Section 15(4) of the Act, make such recommendations for changes to these Rules as it considers necessary from time to time provided that such changes shall come into force on a date to be prescribed by the Minister.

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Last Updated: 2003-May-13
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