1."Spring Training" - Gerard Dinn gave an update....this was to be an information item about the C&C Committee to be presented to all EHSNS Paramedics to make them aware of what the Committee stands for and it's duties, could possibly be used as a CEU, once completed and as registered members take /watch the course/program /CD-presentation....

Gerard expressed concerns re- time allowance for this now, could someone else take on this responsibility??...he requested volunteers ...Bruce Cruickshank expressed an offer of assistance to help...but would need guidance in this....Gerard and Bruce will continue with the process .

Emily will forward copies of "Due Process Policy" to assist in the compilation of this presentation.

Feedback and input from all Committee members would be appreciated.. ( Contact Gerard or Bruce with these items...check your member's list for contact info... review "Due Process Policy" and Terms of Reference....)

Bruce Cruickshank

All Members

One Application was received for this posted position. A review of the application was made by members present and after a short discussion it was decided by all present to accept Greg MacKinnon as a new member of the Committee.

The Registrar will advise and send information package to the new Member.

There was concern expresses that some committee members are still having difficulty in getting time off from their employer for scheduled meetings even with sufficient notice being given (ie 3 weeks).

Dr Cain advised he will need specific examples from members in writing...to bring forward to the employer before anything can be dealt with further.

Members are advised to contact Dr. Cain in writing or by e-mail to give specifics as to why/when/ how/ and who was involved....if you are/ were unable to attend a committee Meeting.....

ALL Members

4. Letters of Reprimand - Response from Colleges ? Emily gave members an update on the responses received from the organizations regarding this.

A discussion took place on.... (Past cases , letters of caution?, future cases, past files to be corrected, permanent letters of reprimand...)

It was decided by all present that past files would be changed /corrected to make the following changes applicable:

"Letter of Caution" - this would could be a temporary reprimand - or for letters on a person's file for a specific period of time.

"Letter of Reprimand" - this would be for a permanant letter of rerimand and it would remain on a members file indefinitely.

However, the member's file could be reviewed on the re-registration date and the member could request a letter from the Committee to advise...."that since the letter has been placed on his/her file there has been no re-occurance of this inappropriate action/behaviour...etc."

Or something to that effect....BUT... to repeat: "The Letter of Reprimand" would remain on the person's file permanently.

The Registrar to go through old case files and make changes.

All Members to clarify in future cases, what type of letter is being placed on a person's file and to review Due Process Policy to initiate this process and make changes to reflect this ...

All Members

Also ... Due Process Policy ( to insert definitions too.....)

The Registrar will insure all members have copies sent to them to review before hand....

1. Case Reviews - Log Book / Emily Morash - JJ MacIsaac - Dr. E.

Cain

A discussion followed regarding confidentiality .

Only the Chairperson, Registrar and the Provincial Medical Director would be privy to case information. Information regarding cases will be kept in each member's file and recorded in the C & C Log Book. .

All other members of the Committee will be forwarded information on an "as required basis only." for specific cases ( ie only if they are "investigators, on the Alternative Dispute Resolution (ADR) Panel or the Hearing Panel.

(This issue(s) will also be discussed further during the revision of the Terms of Reference and discussion of changes additions to the "Due Process Policy" at the next regular meeting.)

The format to advise members of present cases was approved by all members present. The Registrar will continue with this new process to advise members using this method in any upcoming Agendas/Minutes.

Ongoing...

1. Rumours...C & C issues clarified / Dr. Ed Cain

A discussion followed with members expressing clarification on what specifically is considered a C&C issue. Is a Committee Member obligated to report any rumours he/she may hear?...What is the duty of the employer to advise the C&C Committee....etc.

This item was discussed further with guest Bruce Barry on Sunday and all agreed that ANY rumours, concerns should be brought to the attention of either the Registrar, the C&C Chairperson or the Provincial Medical Director....Dr. Cain will send letter to employers to advise that it is their responsibility to advise us of conflict issues....and that it is not their own "personnel" issue since EHS is the governing board....union issues are completely separate.

Clarification will be noted in the Terms of Reference and Due Policy Review ...and it was noted that this clarification should be included in the "Spring Training/Information package being initiated " to make all members more aware of what, who, why the Committee is here and How it can assist all members....not just affecting those accused...)

Dr. Ed Cain - (completed...)

All Members

Gerard Dinn

Bruce Cruickshank