Taking A Form Out Of Service

What to consider:

• What process did this form support?
• Who used the form?
• How frequently was this form used?
• Where does the form exist—electronically on the Internet? on paper?
• Confirm and seek approval that this form is no longer being used and document why it is no longer necessary.
• Before removing access to the form, observe a waiting period. This may be a month or two or longer, depending on how frequently the form is or was used.
• Dispose of the old forms so that they are no longer in circulation. Electronic copies should be removed from the Internet, and the online references to the form removed. A hard copy or electronic file of the most recent version should, however, be kept on file for archive.
• Update your forms directory, inventory list or departmental manuals to indicate the form has been taken out of service and destroyed except for the archival version.